Equipment Rental Software

Know exactly where every piece
of equipment is, right now

KONTRA is equipment rental software built for businesses that can't afford to lose track of assets. Real-time inventory, conflict-free booking, professional quotes — one platform.

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From $49 USD/mo
180+
Companies using KONTRA
40k+
Events managed per year
98%
Customer satisfaction
<4h
Average support response
The problem

Spreadsheets were not built for equipment rental

When your inventory lives in a spreadsheet, you're always one missed update away from a costly mistake. KONTRA was designed from the ground up for rental operations.

🔍
No real-time visibility
You don't know what's available until you physically check the warehouse. That's not a scalable process.
📅
Double-bookings happen
Two salespeople confirm the same equipment for overlapping dates. The client suffers. Your reputation takes the hit.
🔧
Maintenance is invisible
Equipment goes out broken because nobody flagged it after the last rental. Returns trigger zero follow-up.
📋
Quotes are slow and error-prone
Building a rental quote manually means copy-paste errors, outdated pricing, and hours of back-and-forth.
Features

One platform for your entire
rental operation

Everything you need — nothing you don't.

Real-time inventory status
Every item shows its current status: available, rented, in transit, in maintenance, or flagged damaged. No guessing.
Availability calendar
Visual calendar shows bookings across all items. Conflict alerts trigger before any double-booking can be confirmed.
Quote & contract generation
Generate itemized rental quotes in minutes with automatic pricing, quantities, taxes and client details.
Serial number tracking
Track individual units by serial number with full history: every rental, condition change and maintenance event per unit.
Maintenance & condition tracking
Flag items for maintenance after returns. Track repair history and block damaged items from being rented again until cleared.
Role-based team access
Sales, warehouse staff and management each see only what they need. Audit trail on every action.
Why KONTRA

KONTRA vs. managing rentals manually

Feature KONTRA Spreadsheets
Real-time inventory availability ✓ Always live Manual updates only
Double-booking prevention ✓ Automatic alerts No protection
Professional quote generation ✓ In minutes Hours of manual work
Per-item maintenance history ✓ Automatic log Not practical
Multi-user access with roles ✓ Included No access control
Delivery & return tracking ✓ Per booking Relies on memory
Pricing

Straightforward pricing

14-day free trial. No credit card required.

Starter
$49 USD/mo
Up to 5 users · 500 items
Start free →
Pro Most Popular
$99 USD/mo
Up to 15 users · Unlimited items
Start free →
Enterprise
$179 USD/mo
Unlimited users · Priority support
Start free →
FAQ

Common questions about
equipment rental software

What is equipment rental software?
Equipment rental software is a platform that helps businesses track rental assets, manage bookings, generate client quotes, schedule maintenance, and process returns — all from a single digital dashboard, replacing error-prone spreadsheets.
What industries use KONTRA?
KONTRA is used by event production companies, AV and lighting rental businesses, party rental companies, construction equipment rental, media and film production, trade show rental, and any business that loans or rents equipment to clients.
How does KONTRA prevent double-bookings?
KONTRA maintains real-time availability for every item. When you create or confirm a booking, the system checks for conflicts and alerts you before any item is promised to two clients at the same time.
Can I track equipment by serial number?
Yes. KONTRA supports individual item tracking by serial number, with full history of rentals, condition changes, and maintenance events per unit.
How much does KONTRA cost?
KONTRA starts at $49 USD/month. The Pro plan is $99/month and Enterprise is $179/month. All plans include a 14-day free trial with no credit card required.

Stop managing rentals
with spreadsheets.

Join 180+ equipment rental companies that have switched to KONTRA for real-time inventory control, booking management and professional quotes.

Start your free 14-day trial →
No credit card required · Cancel anytime · Account active in 24 hours